Program Policies

Wait List Policy:
Wait lists are created when a program meets maximum capacity. The proficiency expectation criteria for programs listed in the CAP21 Student Handbook and on the CAP21 website will be used to determine placement on a program's wait list. The size of the program and departmental projections will determine the number of students placed on a program's wait list. If a student is accepted into a program from the wait list, they will be notified when the position becomes available. If a student is not accepted from the wait list into a program, they will be notified at least 30 days prior to the start date of the program.

Evaluation and Promotion

Students are evaluated on in-class performances, on production rehearsals and public performances, and in writing on evaluation forms. Classes are performance oriented and the evaluation scores are based on level of achievement for each skill (storytelling, breathing, alignment, articulation, etc.).  Students will be assigned an advisor who will discuss goals and progress. Faculty members will meet to discuss the progress of students. Those students who have progressed to an appropriate level of skill (grade of B or GPA of 2.5) at the end of the first year will be invited back for the 2nd year. Students who are selected to return for the 2nd year will be notified in writing no later than May 30th for the following fall semester.

Attendance Policy

CAP21 maintains a strict attendance policy. The program is designed to provide students with professional level training. Therefore, we  expect students to fully participate in the program. Your participation in class develops professional behavior that will serve you well in your career.  Information about excused absences may be found in the CAP21 Student Handbook.

Grievance and Appeals Policy
While recognizing the importance of providing due process for all parties involved in these matters, CAP21 emphasizes the use of informal resolution to all disputes.  Both parties may continue to seek informal resolution, even after initiating formal judgment procedures. If the student's grievance cannot be resolved through informal discussion, the student may initiate a formal grievance by filling out a Student Grievance Form, which can be found in the Conservatory office. The form must be filled out and handed into the Program Director who will then have it signed by the faculty member and the chair of the department. Students will then be assigned a time to present their case to the Fairness Committee.

In the case of a grade appeal, students should contact the Program Director to resolve the matter. In the case of appeals for Financial Aid decisions, sexual harassment, or discrimination on the basis of race, sex, creed, color, religion, sexual preference, national origin, age, marital status, pregnancy, Vietnam era veteran's status or disabling condition, the Program Director is designated as the person responsible for receiving student complaints. Student appeals relating to Financial Aid rules and regulations are directed to the Business Manager or Bursar.

The Student Grievance Form and the documentation of the informal resolution process must be submitted to the Chair of the Fairness Board (The 2-Year Professional Program Director) no later than the end of the semester following the occurrence of the action upon which it is based. Failure of the student to file a grievance by the deadline constitutes a waiver of all rights under this policy.

Credit Hour Definition:

CAP21's curriculum is comprised of three delivery formats: performance based courses, lecture courses and production courses. CAP21's semesters are 15 weeks long. Some courses meet for 15 weeks, some for 12 weeks, some for 9 weeks, some for 8 weeks, some for 7 weeks and some for 6 weeks. CAP21 uses a credit hour formula to measure student course work and student learning achievement. Courses may have an in-class and out-of-class component. The value of a credit hour is determined by the amount of weekly contact hours (in-class time) and preparatory hours (out-of-class time).

The following articulates CAP21's formula for assigning credit as per each course delivery format utilized in the curriculum:

  • Courses which meet for 15 semester weeks: 3 contact/preparatory hours = 1 credit hour (of the 3 work hours, a minimum of 1 hour must be of direct faculty instruction).
  • For courses which meet 12 weeks of the semester, the total number of contact (in-class)/preparatory (out-of-class) hours of each course are divided by 15 to determine the number of hours per week the course would meet if it met 15 weeks of semester. The credit formula for courses which meet for 15 semester weeks (3 contact/preparatory hours = 1 credit hour, of the 3 work hours, a minimum of 1 hour must be of direct faculty instruction) is then applied to determine the credit assignment for the course.
  • For courses which meet 9 weeks, 8 weeks,7 weeks or 6 weeks of the semester, the total number of contact (in-class)/preparatory (out-of-class) hours of each course are divided by 15 to determine the number of hours per week the course would meet if it met 15 weeks of semester. The credit formula for courses which meet for 15 semester weeks (3 contact/preparatory hours = 1 credit hour, of the 3 work hours, a minimum of 1 hour must be of direct faculty instruction) is then applied to determine the credit assignment for the course.

For information regarding College Credit click here.

Transfer of Credit Policy
Transfer credits are accepted only for the following courses in the 2-Year Professional Musical Theatre Program:

  • Musical Theatre History and Literature
  • Applied Music Theory I
  • Applied Music Theory II

The following requirements must be met for transfer credit to be awarded:

  • Students who wish to transfer credit/s must complete a Transfer of Credit Request Form and submit it to the Conservatory Registrar. (NOTE:  If students are requesting a transfer of credit for more than one course, only one Transfer of Credit Request Form needs to be completed).
  • A syllabus for the course/s which a transfer of credit/s is requested must be submitted to the Conservatory Registrar.
  • Transfer credits must be from an accredited institution or association recognized by the US Secretary of Education.
  • Students must have achieved a satisfactory (75% or higher) in the course/s for which a transfer of credit is requested.
  • Credits awarded for non-letter grade (pass/fail) are not transferable.
  • Students must complete a written knowledge assessment test for each course in which transfer credit is requested. (NOTE: An oral sight-singing assessment test is also required for Applied Music Theory I and Applied Music Theory II).
  • Students must achieve a grade of 88% or higher (B+) on written knowledge assessment tests and sight-singing assessment tests to be awarded a transfer of credit.
  • Applications and all materials must be received at least four (4) weeks prior to the first day of classes.

A maximum of 3 credits may be transferred per student. Transfer credit will only be awarded for the following credit assignments, regardless of previously awarded credit allotments:

Course Credit
Musical Theatre History and Literature 1
Applied Music Theory I 1
Applied Music Theory II 1


Transfer of Credit Requests will be reviewed and evaluated by the appropriate department chair to determine if the previous course/s is reasonably equivalent in content, level and rigor to the coursework in CAP21's curriculum, and if students have attained appropriate levels of achievement.

Grades in courses for which credit has been transferred from other institutions will not be calculated into a student's grade point average. In lieu of a final course grade, TCR will appear on the student's official transcript for courses which have been awarded a credit transfer.

Additional CAP21 policies are published in the CAP21 Student Handbook and CAP21 Faculty Handbook. For more information, please contact Ashley Foley at (212) 807-0202 ext. 20 or afoley@cap21.org.